Excelsior Computer Systems
Existing Customers


 Advantage
 Armor
 Premier
 Excalibur


New Customers

 Advantage
 UNIX
 POS
 ReForm

The
Billing
Module


The Billing module gives you a simple, efficient and reliable way to gain control over your billing process. When interacting with the Inventory and Order Entry modules, it gives your business a powerful and complete ordering/invoicing package.

After orders are entered in the Order Entry module, they are transferred to the Billing module for shipping and invoicing. The quantity shipped, ordered and backordered is shown for each item on an order and you can choose to also include items that are completely backordered but not shipped with the current invoice. Entire ranges of orders can be transferred at one time or you can pick and choose specific orders to transfer. The built-in flexibility of these modules allows you to determine what you do and when you do it.

The Billing module allows you to assign invoice numbers manually or you can have the system generate them automatically. You billing period can be as long or as short as you choose-you don't have to print or update any program on a regular basis. Of course, to record monthly figures in Accounts Receivable, you would want to close Billing at least once per month. After invoices are updated, they can be retained for reference purposes in either the live data or a separate, archive company. This historical archive allows you to quickly retrieve any invoice and create powerful management reports.

The software allows for up to 255 different ship-to addresses for each customer. Freight charges may be automatically calculated and displayed on each invoice based on the zip code of the ship-to address and the total weight or value of the items being invoiced. Your billing person has the option to change carrier selection, payment terms, discounts, customer's automatic discounting class, tax codes, drop ship status, and other shipping details such as COD and acknowledgment of delivery.

BILLING HIGHLIGHTS


  • Prepares invoices with prices, discounts, tax and shipping charges
  • Prints packing labels, shipping manifests and invoice summaries
  • Creates invoices for orders entered through the Order Entry module
  • Provides salesperson, item, sales history and audit analysis reports
  • Unlimited messages can be added to invoices
  • Invoices can be changed as needed prior to updating
  • Prints invoices on plain paper or to a variety of pre-printed forms
  • Both inventory and non-inventory items can be invoiced
  • Allows for entry of carrier tables to automate calculation of freight charges
  • Prints serialized detail on the invoice
  • Allows for multiple invoices for one order